Travel agency invoice format
A clear invoice gets you paid sooner and answers the customer's questions before they call. Here is what a ticket invoice should show, an example, and how to stop retyping it for every sale.
What you get
The parts that must be there
Who sold it, to whom, for which passengers and flights, the ticket numbers and booking reference, the price lines, the total, and what is still due.
Keep the currency on every line
Write the currency next to each amount. If the customer pays in another currency, record the payment in that currency, not a converted guess.
Why Excel breaks
Copies of one file, partial payments and several currencies: totals drift and nobody knows which copy is right.
Make it from the booking
Parvaz fills the ticket and receipt from the booking PDF, a photo or text, with your agency name and logo.
Track who has paid
Record each payment as it arrives; the balance and the customer's statement update at once.
Send it in a second
PDF, print, WhatsApp, e-mail, or a link with a QR code that opens a locked copy.
Example: an invoice for a ticket sale
| Agency | Your agency name, address, phone and logo |
|---|---|
| Invoice number and date | INV-1042 · 15 October 2026 |
| Customer | Ahmad Rahimi, +93 7xx xxx xxx |
| Passengers | AHMAD RAHIMI · MARYAM RAHIMI |
| Ticket numbers | 141-2456789012 · 141-2456789013 |
| Booking reference (PNR) | K7XQ2M |
| Flights | FZ 306 Kabul → Dubai, 2 Nov 2026 · FZ 305 Dubai → Kabul, 16 Nov 2026 |
| Fare, taxes and service fee | Fare 520 · Taxes 96 · Service fee 20 (USD) |
| Total | 636 USD per passenger, 1,272 USD in all |
| Paid and balance due | Paid 1,000 USD · Balance due 272 USD |
How it works
Three steps. About one minute.
1. Add the booking
PDF, photo or pasted text.
2. Check the details
Passengers, flights and price lines.
3. Send and get paid
Share it, then record the payment.
Questions
What should a travel agency invoice include?
The agency's name and contact, an invoice number and date, the customer, the passengers, ticket numbers, the booking reference, the flights, the fare, taxes and fees, the total and the balance still due.
Is there an Excel or Word template I can download?
Use the example above as your layout. If you sell more than a few tickets a week, Parvaz makes the same document from the booking, so you do not type it at all.
Does Parvaz add tax such as GST or VAT?
No. Parvaz does not calculate or file tax. It records the price you sold at and the payments; tax stays with your accountant.
Can I put my own logo on it?
Yes. Tickets and receipts carry only your agency's name and logo.