Guides for travel agencies
Plain, step by step answers for the daily work of a travel agency, from the first e-ticket to the month-end accounts.
Latest guides
Best accounting software for a small travel agency
There is no single best tool. A small agency that only needs tax-ready books should look at QuickBooks, Xero or Zoho Books. An agency that mostly needs to know profit per ticket and who owes whom can start with a simpler book. This guide shows what to look for and what each option costs.
Excel vs travel agency software
Excel is a good start and many small agencies run well on it. It stops working at predictable points, and knowing them lets you switch before it costs you money.
Flight booking confirmation message: what to write and six examples to copy
A good flight booking confirmation message tells the traveller who is flying, on which flights, what is confirmed, what is still to do and how to reach you. Below are the fields to include and six messages you can copy for WhatsApp or e-mail.
Flight cancellation and refund message templates
Customers do not mind a penalty as much as they mind silence. Use these messages to say what happened, what it costs, and when the money comes back.
How to read a PNR: GDS booking lines decoded
A PNR (passenger name record) is the booking. Its flight lines look like code, but each has the same parts in the same order: flight, class, date, route, status, times. Once you know the parts, you can read any booking.
How to write a flight itinerary for a customer
A good itinerary lets a traveller see every flight, time and booking code at a glance. Use the template below, fill it from the real booking, and send it as a PDF, Word file or WhatsApp message.
Multi-currency bookkeeping for travel agencies
Keep every amount in the currency it was really paid in, one cash box per currency, and record each exchange as its own entry. Never add different currencies into one total.
Passport MRZ explained: how to read the two lines and use them for bookings
The MRZ is the machine readable zone, the two lines of capital letters, digits and < signs at the bottom of the passport photo page. It holds the name, passport number, nationality, date of birth, sex and expiry in a fixed layout, so you can read it by eye or by scanner.
Payment reminder message for travel agencies: polite templates for WhatsApp and e-mail
A good payment reminder is short, specific and polite. It names the trip, the amount, the currency and the date, and makes paying easy. Below are templates for before departure, after the due date and for part payments.
Statement of account for travel agency customers
A statement lists everything a customer was sold and everything they paid, ending with one balance. Send it regularly and most payment arguments disappear.
Travel agency invoice vs e-ticket vs receipt
An invoice asks for money, an e-ticket proves the booking, and a receipt proves the money arrived. Mixing them up causes disputes, so here is what each one must contain.
Travel agent commission tracking and supplier payables
Record who is owed what on every ticket the day you sell it, then pay from a due list. A commission nobody wrote down is a commission someone argues about later.
What is an electronic ticket receipt (ETR)?
An electronic ticket receipt, also called an e-ticket receipt or e-ticket itinerary receipt, is the document that proves a flight ticket was issued to a passenger. It is not the ticket itself, which is a record in the airline's system, but it shows everything about that record.
Tools and features
Each part of Parvaz, on its own page.
E-ticket and receipt generator for travel agencies
Paste the booking text, or add a PDF or a photo, and Parvaz fills the passengers, flights and fare. You check it, save it, and send a clean e-ticket or receipt with only your agency name on it.
Travel agency accounting software
Save a ticket with a fare and the sale is booked for you. Track what customers owe, what you owe suppliers, your cash boxes and bank accounts, in every currency you work in. One plan covers every feature: see the pricing and the features.
Umrah and Hajj agency software
Pilgrim groups mean many passports, many tickets and many payments. Parvaz keeps them together: passport scanning, group e-tickets, customer balances and your daybook, on a phone, even offline.
Flight itinerary maker for travel agents
Give every customer a clear itinerary: passengers, each flight with dates and times, baggage and booking references. Parvaz makes it from the booking in about a minute and sends it as a PDF or a link.
Air ticketing software for travel agents
You book the seat where you always do: your GDS, the airline's portal or your consolidator. Parvaz does everything after that. It reads the booking into a branded e-ticket, issues the receipt, records the sale and the supplier cost, and shows who still owes you.
What software do travel agents use?
Most travel agencies use two kinds of software: one to book seats, and one to run the agency. Here is what each does, in plain words, and what a small agency really needs.
Travel agency software for agencies in Pakistan
Umrah groups, Gulf work visas, family trips: an agency in Pakistan issues many tickets and handles money in several currencies. Parvaz turns each booking into a branded e-ticket in about a minute and keeps every currency in its own balance. For the money side in general, read about travel agency accounting software or see the pricing.
Travel agency software for agencies in India
An agency in India sells tickets in INR, buys from suppliers and waits for payments. Parvaz records the sale, the purchase and the payment as you make the e-ticket, so your books stay up to date. This page is about India; the general guide is travel agency accounting software, and the pricing is the same for every country.
Travel agency management software for Bangladesh
Work visas to the Gulf and Malaysia, Umrah groups and family travel mean many passports and many tickets every week. Parvaz keeps them in one app on your phone: passengers from passport photos, e-tickets from the booking, and the money in BDT and every other currency. The general guide to the money side is travel agency accounting software.
Travel agency invoice, receipt and bill format
A clear invoice gets you paid sooner and answers the customer's questions before they call. Here is what a ticket invoice should show, an example, and how to stop retyping it for every sale.
About the Parvaz travel agency app
Parvaz is a travel agency app for small agencies anywhere in the world. It makes the ticket, writes the message to the customer and keeps the books, on phone and web.
Travel agency software features
Parvaz is one app for the daily work of a small travel agency: make the ticket, tell the customer, record the money, and keep the team together. Here is everything it does, with a page for each part.
Passport scanner for travel agents
Stop typing the same passport details for every ticket and visa form. Take a photo of the passport page with your phone, and Parvaz fills the passenger with name, passport number, nationality, birth date and expiry. Next time, you only pick the name.
Turn a PNR into a clean itinerary
Paste the booking lines from your GDS screen or the airline e-mail, and Parvaz reads the passengers, flights, times and PNR and fills an itinerary with your agency name on it. A line like "1 RQ4401 Y 30OCT 5 KBLDEL HK1 0930 1240" becomes a readable flight: Kabul to Delhi on 30 Oct, 09:30 to 12:40. Check it against the airline record before you send it.
Travel agency software security
A travel agency holds passports, tickets and money. This page says plainly how Parvaz protects accounts and records, and what it keeps and does not keep.
WhatsApp messages for travel agents
Customers live on WhatsApp, and a tidy message beats a pasted wall of booking codes. Paste or attach a booking, pick a format, and Parvaz writes the message: ticket confirmation, trip plan, price offer, payment reminder and more, in 13 languages. You read it, then copy or send it.
White label e-tickets for your travel agency
Your customer should see your agency, not a software brand. In Parvaz, tickets, receipts and share links carry your agency name and logo only. Choose a design, and when you sell to another agency, send the ticket as a link that they can add to their own account.
See it work in an agency like yours
Open the demo agency, full of sample tickets, people and money, with no sign-up. Or look at the plans.